Plan your weekly routes before you leave the shop. Group clients by neighborhood, estimate your day, and spot problems before they cost you time on the road.
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Group by neighborhood first. Before you fill in stop numbers, list all your clients for the week and cluster them by area. Clients within a mile or two of each other belong on the same route day.
Estimate duration honestly. Write down how long each yard actually takes — not how long you want it to take. Include setup, cleanup, and any extras like edging or blowing. Padding your estimates by 10% protects you from a bad day.
Add drive time per stop. Budget 10–15 minutes per stop if your route is tight. Add it up in the totals row. If your total route time is over 9–10 hours, pull a job or you will be rushing at the end of the day.
Use the notes section. Write down gate codes, dogs to watch for, clients who want a text before you arrive, or any stops that need to happen at a specific time. Your crew will thank you.
Mowzey includes built-in AI route optimization. Add your clients, assign them to a route, and Mowzey calculates the most efficient stop order automatically — no spreadsheets, no guessing, no extra app. It works for single crews and multiple crews running simultaneously.
Start by mapping all your clients by neighborhood or zip code. Put clients within the same 1–2 mile radius on the same day. The goal is to drive in one direction rather than zigzagging across town. A tight cluster of 6–8 yards beats a scattered list of 10 — you spend less time in the truck and more time on the mower.
A two-person crew can typically complete 8–14 residential lawns per day, depending on lot size, services required, and drive time between stops. Average residential mow, trim, and blow runs 25–40 minutes on-site. Budget 10–15 minutes of drive time per stop if your route is well-grouped. Use the estimated duration column on this worksheet to add up your day before you commit to it.
Manual planning — like this worksheet — works fine when you have under 10–15 stops and already know your neighborhoods well. You group by area, set a logical sequence, and go. AI route optimization calculates the mathematically shortest path across all your stops, accounting for real drive times and turn-by-turn sequencing. It pays off most when you have 15+ stops per day, clients spread across multiple neighborhoods, or multiple crews running simultaneously. Mowzey includes AI route optimization built in — no extra app or subscription required.